Privacy & Cookie Policy

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This Privacy Policy describes how the website www.agenformedia.com (hereinafter, the “Website”) is managed with regard to the processing of personal data of its users. This policy is provided in compliance with the General Data Protection Regulation (EU Regulation 2016/679, “GDPR”) and applicable national legislation.

1. Data Controller

The Data Controller for data collected through the Website is Agenfor International Foundation, with registered office at Via Flaminia 171 – 47923, Rimini (Italy).

Contact email: communication@agenformedia.com

Certified Email (PEC): agenfor.international@pec.it.

The Data Controller has not appointed a Data Protection Officer (DPO).

For any questions or requests concerning this Privacy Policy or the processing of your personal data, you may contact us using the details provided above or those found in the “Contacts” section of our Website.

2. Types of Data Collected and Purposes of Processing

We collect various types of personal data based on your interactions with our Website, for the purposes specified below:

  • Comments:
    • Data collected: When you leave a comment on our Website, we collect the data entered in the comments form, the visitor’s IP address, and the browser user agent string.
    • Purposes: This data is collected to aid in spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to verify if you are using it. Upon approval of your comment, your profile picture will be publicly visible within the context of your comment.
    • Legal basis: The legitimate interest of the Data Controller to prevent spam and facilitate user interaction.
    • Third-party services: The Gravatar service (Automattic) is used to display profile pictures. Their privacy policy is available here: https://automattic.com/privacy/.
  • Media:
    • Data collected: If you send us images for upload to the Website, or if you upload them yourself, we advise you to avoid uploading images that include embedded location data (EXIF GPS). Furthermore, please do not upload images of third parties without their explicit consent. For individuals under 16 years of age, the consent of both parents or legal guardians is required.
    • Purposes: Sharing photos or videos related to events and/or initiatives.
    • Legal basis: While primarily an indication to the user regarding the potential visibility of their data, the legal basis for processing can be identified as consent. The Data Controller is not responsible for any images or videos uploaded or shared by third parties without the consent of the rightful owner, but commits to removing them as soon as possible upon request.
  • Contact Forms:
    • Data collected: All data entered into the contact forms present on the Website.
    • Purposes: To respond to your inquiries and communications, and/or to register for website services (e.g., our newsletter).
    • Legal basis: The performance of pre-contractual measures or the performance of a contract to which you are a party, or your implied consent when you submit the form.
    • Storage: Data collected via contact forms are stored in Mailchimp (http://mailchimp.com/) under the Agenfor International Foundation’s account.
  • Cookies:
    • Data collected: We use cookies for various purposes.
    • Purposes:
      • Comments: If you leave a comment, you may opt-in to saving your name, email address, and website in cookies for your convenience, so you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
      • User Login: If you have an account and log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and screen display choices. Login cookies last for two days, and screen options cookies last for one year. If you select “Remember1 Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
      • Article Editing/Publishing: If you edit or publish an article, an additional cookie will be saved in your browser. This cookie contains no personal data and merely indicates the post ID of the article you just edited. It expires after 1 day.
    • Legal basis: Your consent (for preference and marketing cookies) or the legitimate interest of the Data Controller to ensure the proper functioning of the Website (for essential technical cookies).
  • Embedded Content from Other Websites:
    • Data collected: Articles on this site may include embedded content (e.g., videos, images, articles, etc.) from other websites.
    • Purposes: Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
    • Legal basis: This does not constitute direct personal data processing by the Data Controller, but serves as an informative notice to the user about the practices of third-party sites. You can prevent such content from being opened by adjusting your browser’s “Pop-ups and redirects” settings and selecting “block.”
  • Analytics/Registered User Data:
    • Data collected: If you leave a comment, the comment and its metadata are retained indefinitely. For users who register on our website (if any), we also store the personal information they provide in their user profile.
    • Purposes: To automatically recognize and approve any follow-up comments instead of holding them in a moderation queue. All users can view, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also view and edit that information.
    • Legal basis: The legitimate interest of the Data Controller to efficiently manage comments and user profiles.
  • Data Voluntarily Provided by the User:
    • Data collected: The optional, explicit, and voluntary sending of emails to the addresses indicated on this site involves the subsequent acquisition of the sender’s address, necessary to respond to requests, as well as any other data included in the message.
    • Purposes: To respond to your specific requests.
    • Legal basis: The performance of pre-contractual measures or the performance of a contract to which the data subject is a party, or your implicit consent in sending the email.

3. Place of Processing

Processing related to the web services of this Website takes place at the Data Controller’s premises or at the data centers of service providers (e.g., Mailchimp for contact forms, Gravatar for comments).

4. Data Retention

  • Comments: Comments and their metadata are retained indefinitely.
  • Cookies: Cookie retention periods vary as specified in the “Cookies” section (from session to one year).
  • Contact Form Data: Stored in Mailchimp for the time necessary to fulfill requests or until a request for erasure is made.
  • Registered User Data: Personal information provided in the user profile is retained as long as the account is active and can be modified or deleted by the user themselves or by administrators.

5. Data Subject Rights

In accordance with the GDPR, you have the following rights regarding your personal data:

  • Right of access: Request to receive an exported file of the personal data we hold about you, including any data you have provided to us.
  • Right to rectification: Request the correction of inaccurate data.
  • Right to erasure (“right to be forgotten”): Request the erasure of any personal data we hold about you, except for any data we are obliged to keep for administrative, legal, or security purposes.
  • Right to restriction of processing: Request the restriction of the processing of your data.
  • Right to data portability: Receive your data in a structured, commonly used, and machine-readable format.
  • Right to object: Object to the processing of your personal data in certain circumstances.
  • Right to withdraw consent: Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
  • Right to lodge a complaint: Lodge a complaint with the Italian Data Protection Authority (www.garanteprivacy.it) or the competent supervisory authority of the Member State of your habitual residence, place of work, or where the alleged infringement occurred.

To exercise your rights, you may contact us using the details provided in the “Contacts” section of our Website.

6. Data Sharing and Transfer

  • Visitor comments may be checked through an automated spam detection service.
  • Data collected through contact forms are stored in Mailchimp.
  • Embedded content from other websites may involve data collection by these third-party sites, as indicated in the “Embedded Content from Other Websites” section.

Agenfor International does not transfer personal data outside the European Union, except for third-party services (e.g., Gravatar, Mailchimp) that may have servers in third countries. In such cases, we ensure that adequate safeguards for data protection are in place, such as standard contractual clauses approved by the European Commission or verification of adherence to the Data Privacy Framework (formerly Privacy Shield).

In any case, messages, comments, and images may also be viewed by users residing outside the European Union, leading to the extra-EU processing of the data contained therein.

7. Security Measures

The Website processes user data in a lawful and correct manner, adopting appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of data. Processing is carried out using IT and/or telematic tools, with organizational methods and logic strictly related to the indicated purposes.

8. Managing Cookies via Browser Settings

Users can manage cookies and redirects also through their browser settings. However, deleting cookies from your browser may remove the preferences you have set for the Website.

For further information and support, you can visit the specific help page of the web browser you are using:

9. Social Network Plugins

This Website also incorporates plugins and/or buttons for social networks to enable easy sharing of content on your favorite social networks. These plugins are programmed not to set any cookies when accessing the page, safeguarding user privacy. Cookies may be set, if so provided by the social network, only when the user makes effective and voluntary use of the plugin. Please note that if the user browses while logged into the social network, they have already consented to the use of cookies conveyed through this site at the time of registration with the social network.3

The collection and use of information obtained via the plugin are governed by the respective privacy policies of the social networks, to which reference is made:

10. Modifications to this Document

This document, published here (https://www.agenformedia.com/privacy-policy/), constitutes the privacy policy of this Website.

It may be subject to changes or updates. In the event of significant changes and updates, these will be reported with appropriate notifications to users.